SLB Football Academy (“we”, “our”, “the Academy”) is committed to protecting the privacy of all players, parents, and visitors to our website. This Privacy Policy explains how we collect, use, store, and protect personal information in line with UK GDPR and the Data Protection Act 2018.

Information We Collect

We may collect the following information when you register a child, contact us, or use our website:

• Parent/guardian name
• Child’s name and age
• Contact details (email address, phone number)
• Emergency contact information
• Medical or allergy information relevant to training
• Photos or videos taken during training or matches (only with consent)
• Website usage data (cookies, analytics)

How We Use Your Information

We use personal information only for legitimate club purposes, including:

• Registering players for training sessions and matches
• Communicating session updates, cancellations, fixtures, and club news
• Ensuring player safety and wellbeing
• Managing payments and attendance
• Safeguarding and welfare requirements
• Improving our website and services

We do not use your information for marketing without consent.

Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent – when you register a child or agree to photo/video use
• Legitimate interest – running and managing the Academy
• Vital interests – safeguarding and emergency situations
• Contract – providing football coaching services you have requested

Who Has Access to Your Information

Access is strictly limited to:

• Academy coaches
• Club administrators
• Safeguarding/welfare officer

We do not share personal information with third parties unless required by law or with your explicit consent.

How We Store and Protect Your Data

We take data protection seriously. Your information is stored securely and protected against loss, misuse, or unauthorised access.

Data is kept only for as long as necessary for Academy operations or legal requirements. When no longer needed, it is safely deleted.

8. Photography & Media

• Photos or videos may be taken during sessions for coaching development or promotional use.
• Identifiable images will only be used with prior parental consent.
• Consent can be withdrawn at any time by contacting the Academy.

We will only use images of children with prior parental consent. You may withdraw consent at any time.

Your Rights Under UK GDPR

You have the right to:

• Access the personal data we hold about you
• Request corrections to inaccurate information
• Request deletion of your data
• Withdraw consent at any time
• Request restrictions on how your data is used

To exercise any of these rights, please contact us.

Cookies & Website Tracking

Our website may use cookies or analytics tools to improve user experience. You can disable cookies in your browser settings at any time.

Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

Terms & Conditions – SLB Football Academy

These Terms & Conditions (“Terms”) apply to all players, parents, and guardians participating in SLB Football Academy (“the Academy”, “we”, “our”). By enrolling a child, attending sessions, or making payments, you agree to the following Terms.

Enrollment & Player Registration

• All players must be registered by a parent/guardian before attending any session.
• Accurate information must be provided, including medical details and emergency contacts.
• The Academy reserves the right to refuse or withdraw enrollment if necessary for safety or conduct reasons.

2. Payments & Fees

• Training fees must be paid in advance using the agreed payment method.
• Fees secure your child’s place in a limited training group.
• Payments are non‑refundable, including for missed sessions due to holidays, illness, or personal commitments.
• Failure to make payment may result in suspension of training until the balance is cleared.

3. Cancellations & Membership Changes

• A minimum of 30 days’ written notice (email accepted) is required to cancel a child’s place.
• Your child may continue attending sessions during the notice period.
• Once cancelled, your child’s place may be offered to another player on the waiting list.
• Re‑enrolment is not guaranteed and depends on availability.

4. Missed Sessions

No refunds or credits are provided for missed sessions, including:

• Holidays
• Short‑term illness
• School events
• Personal commitments

Group numbers and coaching plans are structured around committed members.

5. Injury & Long‑Term Absence

• Short‑term injuries do not qualify for refunds.
• For medically confirmed long‑term injuries, the Academy may offer a pause or credit at its discretion.
• Proof may be required (e.g., doctor’s note).

6. Behaviour & Conduct

Players and parents must:

• Show respect to coaches, staff, and other participants
• Follow Academy rules and instructions
• Maintain a positive and safe environment

Disruptive or unsafe behaviour may result in suspension or removal without refund.

7. Safeguarding

• The Academy is committed to safeguarding all children.
• Any concerns must be raised with the Academy’s Welfare Officer.
• Parents must ensure children are collected promptly after sessions.

8. Weather, Cancellations & Unforeseen Circumstances

• Sessions may be cancelled or rescheduled due to severe weather or circumstances beyond our control.
• Where possible, alternative arrangements will be offered.
• Refunds are not guaranteed for weather‑related cancellations.

9. Liability & Assumption of Risk

• Football is a physical sport and carries inherent risks.
• By enrolling, you accept that the Academy is not responsible for injuries, accidents, or loss of personal belongings, except where caused by proven negligence.
• Parents/guardians are responsible for ensuring their child is fit to participate.

10. Medical & Emergency Care

• Parents must disclose relevant medical conditions.
• In emergencies, the Academy may take reasonable action and seek medical assistance.
• All medical costs remain the responsibility of the parent/guardian.

11. Data Protection

• Personal information is handled in accordance with UK GDPR.
• Data is used only for Academy operations and communication.
• We do not share personal data with third parties without consent.

12. Changes to These Terms

The Academy may update these Terms when necessary. Any changes will be communicated via email or posted on our website.

Contact Us

If you have questions about this Privacy Policy – Terms & Conditions or wish to make a data request, please contact:

SLB Football Academy
Email: admin.slb26@gmail.com
WhatsApp: 07935 657 507